Volunteer Roles & Descriptions
Review the list of open PTSA leadership roles for the 2021-22 school year and their descriptions below to see if there's a fit for your time and skills.
- Legislative Chair
- Special Needs Chair
- Sustainability Chair
- Newsletter Editor
- Office 365 Admin
- Pacific Science Center Van Chair
- Spelling Bee Chair
- Bobcat Fund Chair
- Corporate Partners Chair
- Fun Run Co-chair
- Merchant Affiliate Chair
- School Pool Chair
- Yearbook Chair
- Book Fair Chair
- Vision & Hearing Screening Chair
- Family Events Chairs (Various)
- Financial Review Committee Chair & Members
Volunteering during COVID-19 Restrictions
Per LWSD requirements, all Volunteers entering the school must wear a mask and be fully vaccinated by October 18, 2021.
Here's what else is new about volunteering for a classroom this school year:
- Art Docent: The Art Docent program will continue as it has in the past with a few adaptations, such as limiting the number of adults in the classroom and varying the lesson locations (Commons, STEAM Lab). Lesson plans, materials, and a virtual training session will be provided. This is a great way to get to know your student's teacher and classmates. Students love art docent volunteers! No art training/experience is required.
- Room Parent: Room Parents will work together to plan Fall, Valentine, and End of Year Celebrations for a class. The Fall celebration this year, for example, will be an all-school Fall Festival during the school day.
- Teacher Production Assistant: Due to new Math/Science curriculum, teachers have requested extra help preparing classroom materials. Volunteers will not be permitted to enter classrooms but will work in the school office, other school work areas, or at home. Help support our teachers by providing essential behind-the-scenes support!
Ready to sign up?
Board of Directors
Emily Lawless
- Conducts Board and General Membership Meetings
- Makes appointments to Nomination, Financial Review, and Awards committees
- Attends PTSA council meetings and reports on info about WSPTA and LWPTSA programs
- Communicates regularly with the school principal
- Completes the Standards of Affiliation Agreement
- Serves as an ex-officio member of all committees except Nominating and Financial Committees
- Facilitates Grants and Teacher Stipends provided to the school
- 10-25 hours per month
Irina Czyzewski
vicepresident@clarabartonptsa.org
- Tracks Board Member training
- Coordinates LWSF luncheon participation
- Facilitates LWPTSA auction basket
- Trains newly-elected Board of Directors in June
- Oversees Back to School Packet
- Oversees Bobcat Grant Committee
- Facilitates Teacher and Staff Grants process
- 5-10 hours per month
Natalie Chavez
- Keeps Clara Barton community informed on matters affecting education at local and state levels
- Oversees emergency preparedness, special needs, sustainability, legislative and pantry pack Chairs
- 2-4 hours per month
Taunya Covington
communications@clarabartonptsa.org
- Manages communication channels between PTSA, parents, and staff including website, messenger, monthly newsletter, and Facebook page
- Oversees communication chairs, providing them with tool access
- Maintains PTSA calendar of events communicated on the website and monthly newsletter
- Assigns and updates Office 365 accounts
- Uses PTSA technology tools to manage and report on communication reach (PTOffice, Facebook Insights, WordPress, Office 365 Admin, Canva)
- 10 hours per month
Sadaf Ijaz
enrichment@clarabartonptsa.org
- Works with President to sign contracts with vendors and set Enrichment Program schedule for the school year
- Oversees policies and volunteers for before and after school classes
- Works with school administration to determine available class space and submit building permits
- Oversees class registration process, promotion of activities, and volunteer requirements
- 4-8 hours per month
Renu Bhandari & Yuyan Wang
extendedcurriculum@clarabartonptsa.org
- Works with President to set the extended curriculum calendar for the school year
- Oversees Extended Curriculum Chairs and their promotion of programs, events, and volunteer requirements
- Works with school administration to determine available class space and submit building use permits
- 4-8 hours per month
Neha Khandelwal
- Oversees and coordinates family events
- Works with President and school administration to set family event calendar for the school year
- Manages Family Event Chairs and provides them with support to promote and host events
- Approves event expenses within the allotted budget
- Coordinates with Family Event Chairs to ensure accurate notes, instructions, and financial records are kept
- 3-4 hours per month
China Helwig
fundraising@clarabartonptsa.org
- Leads campaign efforts to raise funds needed to sustain the annual operating budget
- Proposes and pursues fundraising opportunities
- Oversees Bobcat Fund, corporate partners, spirit wear, school pool, fun run, grant writing, and merchant affiliates chairs
- 3-4 hours per month
Lina Hsu
membership@clarabartonptsa.org
- Recruits PTSA members, builds community and drives awareness of PTSA values
- Oversees Fall membership campaign, and others as appropriate, including campaign goals, promotion, and engagement
- Oversees FACE (Family & Community Engagement) and Yearbook Chairs
- Enrolls members in WSPTA web-based system
- Welcomes new families to CBE
- 3-5 hours per month
Camille Miller
volunteers@clarabartonptsa.org
- Leads recruiting of volunteers and oversees volunteer efforts
- Creates volunteer flyer for Getting Started with Clara Barton PTSA
- Oversees room parent, staff appreciation, vision & hearing screening, picture day, and awards committee Chairs
- Recognizes and thanks committee Chairs and volunteers
- 4-8 hours per month
Renu Kushwaha
- Maintains records and PTSA legal documents
- Collects agenda items from board members and prepares agenda for board and general membership meetings
- Takes minutes and records all business transacted at the board and general membership meetings
- Prepares minutes for approval at next meeting
- Records attendance at meetings
- Arranges parent education or town hall speakers for general membership meetings
- Keeps legal documents notebook up to date
- Gives notice of executive committee, board, and membership meetings
- 2-4 hours per month
Xue Tian & Lei Zhang
- Leads financial operations of PTSA
- Keeps a record of all funds received and distributed through the PTSA
- Prepares a monthly financial report for the board of directors
- Serves as chair of the budget committee and presents the budget to the membership
- Works with the executive committee to collect and count money from PTSA events, fundraisers, programs, and activities
- Ensures tax returns and other state and federal compliance and liability insurance forms are filed
- Submits records to the financial review committee twice per year
- 10-25 hours per month
Advocacy Chairs
Egypt Burton Charles
The DEI Chairperson leads PTSA efforts in fostering an equitable and inclusive environment throughout all PTSA policies, programs, and all other efforts. This is a new role within the Clara Barton PTSA organization (being added in 2020-2021) and is expected to evolve and grow as the DEI Chairperson researches, analyzes, and evaluates diversity, equity, and inclusion practices in the PTSA space.
Position Responsibilities:
- Helps educate PTSA leaders and members on the needs, cultural beliefs, expectations, and traditions of the school population and larger community
- Informs PTSA decision-making processes by providing equity and inclusion-based lense
- Develops and implements DEI key initiatives in line with LWSD and Clara Barton diversity, equity, and inclusion strategic priorities
- Participates in PTSA general membership and board meetings, provides updates regarding equity work, and offer DEI learning opportunities
- Collaborates with school and other stakeholders to gather input and ideas from a diverse group of parents and other community members to understand the needs and priorities of the community related to DEI issues
- Serves as a parent liaison to the school’s Equity Team
- Follows updates and activities of the LW PTSA Council DEI committee to stay informed of district PTSA DEI initiatives and shares resources, parent education events, and trainings to the Clara Barton Community
Michael LeSueur
emergencyprep@clarabartonptsa.org
- Inventories and manages emergency supplies at the school
- Budgets and purchases supplies within the allotted budget
- Attends LWPTSA Emergency Prep meeting
- Communicates events through the school newsletter, as needed
advocacy@clarabartonptsa.org
- Writes advocacy/legislative articles for PTSA newsletter
- Keeps Board of Directors and community updated on legislative communications from WSPTA, and school district
- Secures attendees to attend the WSPTA Legislative Assembly and briefs them on the legislative platform
- Serves as chair for WSPTA Legislative Assembly and Focus Day
Myla Rugge
Coordinates and schedules Pantry Packs volunteers to ensure the program runs according to schedule
- Informs school community of special needs resources
- Organizes special needs awareness event
- Attends Council sustainability meetings
- Communicates information and events from LWPTSA sustainability committee through the school newsletter, as needed
- Coordinates all school efforts on recycling, and environmentally safe and sustainable procedures
Communications Chairs
Susan Villecroze
design@clarabartonptsa.org
Creates, purchases and manages digital assets and media for PTSA use
editor@clarabartonptsa.org
- A key member of the Comms team, the Newsletter Editor leads the creation and distribution of the PTSA's award-winning Bobcat Bulletin monthly newsletter with special issues (i.e. Back to School, PTSA Nomination Committee Slate, PTSA Awards).
- Gathers upcoming events dates from LWSD and PTSA calendars.
- Gathers news content from others through form submissions, principal updates, LWSD Connections monthly newsletter, Lake Washington PTSA Waves weekly newsletter and Currents monthly newsletter, WSPTSA Action Network newsletter, and other sources of interest to the Clara Barton community.
- Writes or edits submitted articles for a tone that is informational, relaxed, inclusive, and supports the PTSA's diverse learning community.
- Routes a draft to the editorial review committee in advance of delivery date to verify content, links, and email links.
- Position includes training on the PTSA technology platform with templates, drag/drop modules, and media library.
- Estimated 8 hours per month.
OPEN
admin@clarabartonptsa.org
- Maintains Office 365 active user accounts for board members and program chairs, including password resets and alias transfers.
- Assists PTSA program chairs with guest user account setup and management.
- This role requires knowledge of Office 365 (admin experience a bonus), and a nominal time commitment.
Jenn Nitta
readerboard@clarabartonptsa.org
Updates reader board located in school parking lot 3-4 times per month
Valli Isenhour
socialmedia@clarabartonptsa.org
- Maintains PTSA Facebook page.
- Identifies and reshares content from the school, district, LWPTSA, WSPTA, LWSF, and other community resources.
- Creates Facebook events and reminder posts for PTSA programs and events.
- Approximately 2 hours/month.
Susan Villecroze
- Assist Board Members with back-to-school pages, packet flow, and testing.
- Update and post archived pages or collaborate with Board Members and Chairs to create new pages for PTSA events, fundraisers, campaigns, and programs.
- Post link to PTSA General Membership Meeting minutes 4/yr.
- Provide timely updates to homepage content including scheduling News Articles posts (from The Bobcat Bulletin) and Calendar of Events (from PTSA and LWSD calendars).
- Approximately 1 hour/week.
Extended Curriculum Chairs
Natalie Chavez & Lakshmi Lakshmanan
- Ensures each classroom has an Art Docent
- Holds an Art Docent training at the beginning of the year for docents
- Manages the supplies for the program within the allotted budget
- Coordinates an art showcase
Poornima Shankar & Lavanya Naga
mathchallenge@clarabartonptsa.org
Coordinates all aspects of Math Challenge program including advertising, volunteers, collecting and correcting worksheets, and distributing prizes
Weidong Cui
extendedcurriculum@clarabartonptsa.org
Coordinates all aspects of the Math is Cool competition including promotions and student registration.
Jenn Nitta
extendedcurriculum@clarabartonptsa.org
Coordinates the scheduling of Nature Vision classes with school classes.
extendedcurriculum@clarabartonptsa.org
Organizes all aspects of Pacific Science Center Van including scheduling, securing volunteers, and coordinating with the school office.
Sangeetha Jagadeesan
passportclub@clarabartonptsa.org
Coordinates all aspects of the Passport Club program including promotion, registration, volunteers, collection and correction of worksheets, and prize distribution.
Daniel Dongman Kim
reflections@clarabartonptsa.org
- Attends LWPTSA Reflections training
- Publicizes contest and provides entry forms
- Collects artwork and prepares it for judging
- Identifies judges and provides them with guidelines and timeline
- Orders school awards and certificates within the allocated budget
- Arranges a school-level display and advances qualifying art to LWPTSA
- Arranges for return of artwork and awards to students
spellingbee@clarabartonptsa.org
Coordinates all aspects of after school Spelling Bee program, including promotions, registration, volunteers, meet-ups, and events
Fundraising Chairs
fundraising@clarabartonptsa.org
- Plans, executes, and promotes a major fundraiser event
- Prepares first-day packet and web page content, coordinating with first-day committee and webmaster
OPEN
fundraising@clarabartonptsa.org
- Facilitates corporate matching of monetary donations and volunteer hours
- Researches various corporate policies, tools, and timelines for matching
- Recruits team of employees from key area companies to serve as expert advisors on their employers
- Attends “Managing your Nonprofit PTA” class
Kristina Spooner & Open Co-Chair
- Plans, executes, and promotes Spring fundraiser
- Leads event committee and coordinates event volunteers
- Attends "Managing your Nonprofit PTA" class
Ann Franklyn
grants@clarabartonptsa.org
- Identifies grants that meet funding needs
- Writes and submits grants by deadlines
- Attends "Managing your Nonprofit PTA" class
Open
fundraising@clarabartonptsa.org
- Maintains CBE PTSA accounts with merchant partners such as Amazon Smile, Box Tops, Fred Meyer Community Rewards, etc.
- Promotes usage of merchant partners among parents, students, and school community
- Links teacher wish lists and school supply lists to Amazon Associates accounts
- Attends "Managing your Nonprofit PTA" class
fundraising@clarabartonptsa.org
- Plans, executes, and promotes Walk to School Day in October with Redmond School Pool
- Finds ways to maximize the number of completed postcards returned to Redmond
- Attends "Managing your Nonprofit PTA" class
Cathey Hettinger
spiritwear@clarabartonptsa.org
- Coordinates spirit wear sales 1-2 times per year
- Creates event promotions, processes orders, and works with vendor
- Coordinates distribution of spirit wear purchases
Membership Chairs
Valarie Schenken
- Leads Family & Community Engagement (FACE) committee
- Welcomes new families to Clara Barton
- Communicates with Clara Barton community to evaluate if PTSA is relevant and meeting community needs
- Leads yearbook committee
- Coordinates all aspects of compiling yearbook
- Communicates with vendor
- Advertises and facilitates sales of the yearbook to the school community
- Manages expenses within the allotted budget
Volunteer Chairs
Amanda Papaefstathiou
- Maintains volunteer database and verifies background checks
- Identifies volunteer spotlight nominations and submits writeup for the monthly spotlight in PTSA newsletter and website
- Provides snacks for volunteers during lengthy shifts
Melissa Sutton
volunteers@clarabartonptsa.org
- Leads the Awards Committee to select recipients of annual PTSA awards including Golden Acorn Award and Outstanding Educator Award
- Distributes and collects award nomination forms
- Determines award winners
- Facilitates awards event
- Manages event within allotted budget
volunteers@clarabartonptsa.org
- Liaisons between the PTSA, School, and Scholastic Book
- Coordinates book fair volunteers
- Coordinates event promotion, thank yous and follow up
Shilpa Ranganathan
volunteers@clarabartonptsa.org
- Provides Room Parent training in the Fall and acts as a resource throughout the school year
- Communicates reminders to Room Parents of upcoming events
Amanda Papaefstathiou
volunteers@clarabartonptsa.org
- Coordinates all aspects of school picture day with vendor and school office
- Coordinates volunteers for picture day
Neeti Jain
volunteers@clarabartonptsa.org
- Leads staff appreciation committee to coordinate staff appreciation week in May
- Manages events within the allotted budget
- Organizes and sets up staff appreciation events throughout the year
volunteers@clarabartonptsa.org
- Coordinates all aspects of vision and hearing screenings day
- Coordinates volunteers for screenings day
Other Chairs
Welcome Back Coffee
Kindergarten Tears & Cheers Coffee: Komal Sisodia
Ice Cream Social: Valerie Schenken
StoryWalk
Math Night
STEAM Night
5th Grade Promotion
Fall Festival
Egg Drop
- Leads event committee to plan, promote, and execute the event within the allotted budget
- Coordinates event volunteers
financialreview@clarabartonptsa.org
Leads Financial Review committee for both mid-year and end-of-year financial review of the PTSA