Volunteer Descriptions
Review these OPEN leadership roles and their descriptions below to see if there's a fit for your time and skills. For more information, contact us.
- Enrichment VP
- Newsletter Chair
- DEI Chair
- FACE Chair
- Directory Chair
- Bobcat Fund Chair
- Corporate Partners Chair
- Staff Appreciation Chair
- Awards Committee Chair
- Reflections Chair
- Book Fair Chair
- Legislative Chair
- Sustainability Chair
- 5th Grade Promotion Chair
- Enrichment Chaperones Chair
Board of Directors
- Conducts Board and General Membership Meetings
- Makes appointments to Nomination, Financial Review, and Awards committees
- Attends PTSA council meetings and communicate info about WSPTA and LWPTSA programs
- Communicates regularly with the school principal
- Completes Standards of Affiliation Agreement each year
- Serves as an ex-officio member of all committees (except Nominating and Financial)
- Facilitates all Grants and Teacher Stipends provided to the school
- 10-25 hours per month
vicepresident@clarabartonptsa.org
- Assists President
- Tracks Board Member training
- Coordinates LWSF luncheon participation
- Facilitates LWPTSA auction basket
- Trains newly-elected Board of Directors in June
- Oversees Back to School Packet and Open House
- Oversees Bobcat Grant Committee
- Facilitates Teacher and Staff Grants process
- 5-10 hours per month
communications@clarabartonptsa.org
- Manages communication channels between PTSA, parents, and staff including website, messenger, monthly newsletter, and Facebook page
- Oversees communication chairs, providing them with tool access
- Maintains PTSA calendar of events communicated on the website and monthly newsletter
- Assigns and updates Office 365 mail accounts
- Uses PTSA technology tools to manage and report on communication reach (PTOffice, Facebook Insights, WordPress, Office 365 Admin, Canva)
- 10 hours per month
membership@clarabartonptsa.org
- Recruits PTSA members, builds community, and drives awareness of PTSA's values
- Oversees FACE (Family & Community Engagement), Yearbook and Directory Chairs
- Enrolls members in WSPTA web-based system
- Welcomes new families to CBE
- 3-5 hours per month
enrichment@clarabartonptsa.org
- Works with President to sign contracts with vendors and set enrichment schedule for the year
- Oversees policies and chairs of before and after school classes
- Works with the school administration to determine available class space and submit building permits
- Oversees class registration process, promotion of activities, & volunteer requirements
- 4-8 hours per month
extendedcurriculum@clarabartonptsa.org
- Works with President to set the calendar for extended curriculum for the year
- Oversees the Spelling Bee, Theater, Reflections, Art Docent, Math Challenge, Math is Cool, Nature Vision, and Passport Club Chairs
- Works with the school to determine available class space and submit building use permits
- Oversees Chairs for promotion of activities, & volunteer requirements
- 4-8 hours per month
fundraising@clarabartonptsa.org
- Leads campaign efforts to raise funds needed to sustain the annual operating budget
- Proposes and pursues fundraising opportunities
- Oversees Bobcat Fund, corporate partners, spirit wear, school pool, fun run, grant writing, and merchant affiliates chairs
- 3-4 hours per month
- Oversees and coordinates family events
- Works with President and school office to set family event schedule for the year
- Oversees and provide assistance to event chairs
- Manages event expenses within the allotted budget
- Works with chairs to determine accurate notes, instructions, and financial records are kept
- 3-4 hours per month
- Maintains records and PTSA legal documents
- Collects agenda items from board members and prepares agenda for board meetings
- Takes minutes and records all business transacted at the board and general membership meetings
- Prepares minutes for approval at next meeting
- Handles attendance at meetings
- Arranges parent education speakers for membership meetings
- Keeps legal documents notebook up to date
- Gives notice of executive committee, board, and membership meetings
- 2-4 hours per month
- Leads financial operations of PTSA
- Keeps a record of all fund received and distributed through the PTSA
- Prepares a monthly financial report for the board of directors
- Serves as chair of the budget committee and present the budget to the membership
- Works with the executive committee to collect and count money from PTSA events, fundraisers, programs, and activities
- Ensures tax returns and other state and federal compliance and liability insurance forms are filed
- Submits records to the financial review committee twice per year
- 10-25 hours per month
volunteers@clarabartonptsa.org
- Leads recruiting of volunteers and oversees volunteer efforts
- Creates volunteer flyer for First Day Packet
- Oversees room parent, staff appreciation, vision & hearing screening, picture day, book fair and awards committee Chairs
- Recognizes and thanks committee Chairs and volunteers
- 4-8 hours per month
Natalie Chavez
- Keeps Clara Barton community informed on matters affecting education at local and state levels
- Oversees emergency preparedness, special needs, sustainability, legislative and pantry pack Chairs
- 2-4 hours per month
Communications Chairs
OPEN
- Assists Board Members with back-to-school pages, packet flow, and testing.
- Update and post archived pages or collaborate with Board Members and Chairs to create new pages for PTSA events, fundraisers, campaigns, and programs.
- Post link to PTSA General Membership Meeting minutes 4/yr.
- Provides timely updates to homepage content including News Articles (from The Bobcat Bulletin) and Calendar of Events (from PTSA and LWSD calendars).
OPEN
- A key member of the Comms team, the Newsletter Editor leads the creation and distribution of the PTSA's award-winning Bobcat Bulletin monthly newsletter with special issues (i.e. Back to School, PTSA Nomination Committee Slate, PTSA Awards).
- Gathers upcoming events dates from LWSD and PTSA calendars.
- Gathers news content from others through form submissions, principal updates, LWSD Connections monthly newsletter, Lake Washington PTSA Waves weekly newsletter and Currents monthly newsletter, WSPTSA Action Network newsletter, and other sources of interest to the Clara Barton community.
- Writes or edits submitted articles for a tone that is informational, relaxed, inclusive, and supports the PTSA's diverse learning community.
- Routes a draft to the editorial review committee in advance of delivery date to verify content, links, and email links.
- Position includes training on the PTSA technology platform with templates, drag/drop modules, and media library.
- Estimated 8 hours per month.
Julie Schultz
socialmedia@clarabartonptsa.org
- Maintains PTSA Facebook page
- Identifies and reshares content from the monthly newsletter, school, district, LWPTSA, WSPTA, and other sources
- Creates Facebook events for programs and events
Jenn Nitta
readerboard@clarabartonptsa.org
Updates reader board located in school parking lot 3-4 times per month
Susan Villecroze
design@clarabartonptsa.org
Creates, purchases and manages digital assets and media for PTSA use
Membership Chairs
OPEN
membership@clarabartonptsa.org
- Leads Family & Community Engagement (FACE) committee
- Welcomes new families to Clara Barton
- Communicates with Clara Barton community to evaluate if PTSA is relevant and meeting community needs
Ana Maria Feito & Romina Coronel
- Leads yearbook committee
- Coordinates all aspects of compiling yearbook
- Communicates with vendor
- Advertises and facilitates sales of the yearbook to the school community
- Manages expenses within the allotted budget
OPEN
membership@clarabartonptsa.org
- Manages PTSA online directory updates from student lists in fall
- Manages expenses within the allotted budget
Extended Curriculum Chairs
Jaya Nigam & Ashwini Suresh
spellingbee@clarabartonptsa.org
Coordinates all aspects of after school Spelling Bee program, including promotions, registration, volunteers, meet-ups, and events
Sujeet Kharkar
reflections@clarabartonptsa.org
- Attends LWPTSA Reflections training
- Publicizes contest and provides entry forms
- Collects artwork and prepares it for judging
- Identifies judges and provides them with guidelines and timeline
- Orders school awards and certificates within the allocated budget
- Arranges a school-level display and advances qualifying art to LWPTSA
- Arranges for return of artwork and awards to students
Natalie Chavez & Penny Arneson
- Ensures each classroom has an Art Docent
- Holds an Art Docent training at the beginning of the year for docents
- Manages the supplies for the program within the allotted budget
- Coordinates an art showcase
Neelam Ladhani & Poornima Shankar
mathchallenge@clarabartonptsa.org
Coordinates all aspects of Math Challenge program including advertising, volunteers, collecting and correcting worksheets, and distributing prizes
Nomita Yadav
extendedcurriculum@clarabartonptsa.org
Coordinates the scheduling of Nature Vision classes with school classes.
Zhanlu Wang
extendedcurriculum@clarabartonptsa.org
Coordinates all aspects of the Math is Cool competition including promotions and student registration.
Sangeetha Jagadeesan
passportclub@clarabartonptsa.org
Coordinates all aspects of the Passport Club program including promotion, registration, volunteers, collection and correction of worksheets, and prize distribution.
Nomita Yadav
extendedcurriculum@clarabartonptsa.org
Organizes all aspects of Pacific Science Center Van including scheduling, securing volunteers, and coordinating with the school office.
Fundraising Chairs
OPEN
fundraising@clarabartonptsa.org
- Plans, executes, and promotes a major fundraiser event
- Prepares first-day packet and web page content, coordinating with first-day committee and webmaster
OPEN
fundraising@clarabartonptsa.org
- Facilitates corporate matching of monetary donations and volunteer hours
- Researches various corporate policies, tools, and timelines for matching
- Recruits team of employees from key area companies to serve as expert advisors on their employers
- Attends “Managing your Nonprofit PTA” class
Cathey Hettinger
spiritwear@clarabartonptsa.org
- Coordinates spirit wear sales 1-2 times per year
- Creates event promotions, processes orders, and works with vendor
- Coordinates distribution of spirit wear purchases
Lisa Brand
fundraising@clarabartonptsa.org
- Plans, executes, and promotes Walk to School Day in October with Redmond School Pool
- Finds ways to maximize the number of completed postcards returned to Redmond
- Attends "Managing your Nonprofit PTA" class
Susan Villecroze
fundraising@clarabartonptsa.org
- Plans, executes, and promotes Spring fundraiser
- Leads event committee and coordinates event volunteers
- Attends "Managing your Nonprofit PTA" class
Annie Franklyn
secretary@clarabartonptsa.org
- Identifies grants that meet funding needs
- Writes and submits grants by deadlines
- Attends "Managing your Nonprofit PTA" class
Open
fundraising@clarabartonptsa.org
- Maintains CBE PTSA accounts with merchant partners such as Amazon Smile, Box Tops, Fred Meyer Community Rewards, etc.
- Promotes usage of merchant partners among parents, students, and school community
- Links teacher wish lists and school supply lists to Amazon Associates accounts
- Attends "Managing your Nonprofit PTA" class
Volunteer Chairs
Shilpa Ranganathan
volunteers@clarabartonptsa.org
- Provides Room Parent training in the Fall and acts as a resource throughout the school year
- Communicates reminders to Room Parents of upcoming events
Amanda Papaefstathiou
- Maintains volunteer database and verifies background checks
- Identifies volunteer spotlight nominations and submits writeup for the monthly spotlight in PTSA newsletter and website
OPEN
volunteers@clarabartonptsa.org
- Leads staff appreciation committee to coordinate staff appreciation week in May
- Manages events within the allotted budget
- Organizes and sets up staff appreciation events throughout the year
OPEN
volunteers@clarabartonptsa.org
- Leads the Awards Committee to select recipients of annual PTSA awards including Golden Acorn Award and Outstanding Educator Award
- Distributes and collects award nomination forms
- Determines award winners
- Facilitates awards event
- Manages event within allotted budget
Nomita Yadav
volunteers@clarabartonptsa.org
- Coordinates all aspects of vision and hearing screenings day
- Coordinates volunteers for screenings day
Amanda Papaefstathiou
volunteers@clarabartonptsa.org
- Coordinates all aspects of school picture day with vendor and school office
- Coordinates volunteers for picture day
OPEN
fundraising@clarabartonptsa.org
- Liaisons between the PTSA, School, and Scholastic Book
- Coordinates book fair volunteers
- Coordinates event promotion, thank yous and follow up
Advocacy Chairs
Amber Dattoli & Joyce Leon
- Informs school community of special needs resources
- Organizes special needs awareness event
Michael LeSueur
emergency-preparedness@clarabartonptsa.org
- Inventories and manages emergency supplies at the school
- Budgets and purchases supplies within the allotted budget
- Attends LWPTSA Emergency Prep meeting
- Communicates events through the school newsletter, as needed
Myla Rugge
Coordinates and schedules Pantry Packs volunteers to ensure the program runs according to schedule
OPEN
- Writes advocacy/legislative articles for PTSA newsletter
- Keeps Board of Directors and community updated on legislative communications from WSPTA, council, and school district
- Secures attendees to attend the WSPTA Legislative Assembly and briefs them on the legislative platform
- Serves as chair for the WSPTA Legislative Assembly and Focus Day
OPEN
- Attends Council sustainability meetings
- Communicates information and events from LWPTSA sustainability committee through the school newsletter, as needed
- Coordinates all school efforts on recycling, and environmentally safe and sustainable procedures
Other Chairs
Welcome Back Coffee: OPEN
Kindergarten Tears & Cheers Coffee: OPEN
Back to School Picnic: OPEN
Family Math Night: OPEN
BINGO Night: OPEN
Movie Night: OPEN
International Night: OPEN
STEAM Fair: OPEN
5th Grade Promotion: OPEN
Egg Drop: OPEN
Concessions: Jem Hilborn
- Leads event committee to plan, promote, and execute the event within the allotted budget
- Coordinates event volunteers
OPEN
enrichment@clarabartonptsa.org
Coordinates volunteer chaperone sign-ups for before and after school classes
Lynette Kap
financialreview@clarabartonptsa.org
Leads Financial Review committee for both mid-year and end-of-year financial review of the PTSA