Enrichment Class Policies and Procedures

Enrollment

Registration for each semester will open a few weeks prior to the start of classes. Fall (the beginning of school), Winter (Before Winter Break) and Spring (Before Spring Break).

Registration will be on a first-come first-served basis. If a class receives more enrollments than there is space available, a wait-list will be established. Wait-lists are filled on a first-come first-served basis. Open enrollment will end the Friday before classes begin or when maximum enrollment is reached, whichever is sooner. Enrollment will be through the vendor providing the class.

PTSA Member Chaperones 

Every before or after school class is required by our insurance to have one Clara Barton PTSA member that is a LWSD approved volunteer. The chaperone does not need to be a child's parent but must be over the age of 18. If a chaperone is unavailable for a class, the class may be cancelled.

Every student enrolling must be able to provide one chaperone per class session for which they register. Chaperone responsibilities include:

  • Being in the school foyer 5 minutes prior to the start of class to meet students.
  • Taking attendance and reporting attendance to the office staff.
  • Staying within sight of the class for the duration of the class period.
  • Keeping any younger siblings you bring from disrupting class.
  • Escorting students to Extended Day and/or to the pick-up area outside the school, including waiting until all students are picked up.

Free Tuition Available

Free tuition is available for one student per class session that is willing to provide a PTSA member chaperone for each class period of the session. If you are interested in this position please e-mail enrichment@clarabartonptsa.org. If more than one student per class is interested in this opportunity, one name will be chosen through a lottery. Each family selected will also need to provide two additional qualifying chaperone names that can take their place if the main chaperone can't attend due to illness or emergency.

Families that are selected as the designated chaperone will register through the regular registration process, including paying tuition. When the family completes their obligation of chaperoning each class period the price of the class will be refunded to them.

Financial Assistance

Financial need-based scholarships may be available upon request. Please contact the school counselor Blair Lovatt at least one week before class registration opens to request a scholarship.

Student Behavior

It is the responsibility of the student to show positive behavior through out each class.

  • Students will be expected to meet in the school foyer 5 minutes prior to the start of class.
  • All students will be held to the same behavior standards that apply during the school day, as written in the School & District Handbooks.
  • Instructors will contact parents if behavior concerns arise.
  • In the event that a behavior issue cannot be satisfactorily resolved, the parent/guardian may be required to withdraw their student from an after school enrichment class, without refund.

Morning Class Procedures

Students will be dropped off at the front door of the school and will be buzzed in. Parents will not come in to the school unless they sign in at the office. Chaperones will take attendance and walk students to class.

After class students will be escorted to the Commons.

Afternoon Class Procedures

Students will meet in the foyer after dismissal to meet their class chaperone.

At the end of class PTSA Member Chaperones will escort students to either Extended Day or out to the front pick-up area. Parents will not enter the school for pick-up. Each student will need to be signed out by a parent/guardian or other adult designated through written permission.

Students are required to be picked up no later than 10 minutes after their class ends. Two late pick ups may result in students being required to withdraw from class without refund.

Students have the option to be released without signature if a Student Release Waiver of Liability is signed by the parent/guardian. The waiver of liability releases Clara Barton Elementary PTSA and Clara Barton Elementary School from all liability relating to injuries and/or property damage that may occur after releasing a student without signature. By signing this waiver, you agree to hold Clara Barton Elementary PTSA and Clara Barton Elementary School entirely free from any liability, including financial responsibility for injuries and/or property damage incurred following the end of Enrichment Classes, regardless of whether injuries are caused by negligence. You also acknowledge the risks involved in having your child(ren) released without signature after Student Activities. These include but are not limited to walking home alone and crossing streets without crossing guards. You acknowledge that you and your child(ren) are participating voluntarily and that all risks are clear to you. By signing the waiver agreement you forfeit all rights to bring a suit against Clara Barton Elementary PTSA and Clara Barton Elementary School for any reason. In return, your student will be able to leave at the end of Student Activities without being signed out by a parent/guardian.

Refund Policy

Refunds are based on when the cancellation is received. Cancellations received:

2 days or less after the last day of registration will receive a full refund.
3 days or more after last day of registration, refunds are done at the discretion of the vendor at the vendor's rate.
There are no refunds for missed classes. Snow days will be made up if possible.

Cancellations

A program may be cancelled due to lack of enrollment or unforeseen circumstances. In this case, a full refund will be granted to all participants.