Clara Barton Elementary PTSA

Committee and Chairs Job Descriptions 2024-25

5th Grade Promotion/Graduation Committee Lead  (OPEN)

• Leads graduation committee. 
• Coordinates decorations and refreshments within the allotted budget. 

After (and Before) School Class Committee (OPEN)

• Assists with sign ups and registration details. 
• Helps coordinate 1 PTSA volunteer per class period, including verifying background checks. 

Art Docent Program Committee Lead

*Leah Byskal and Jerika Cummings

• Ensures each classroom has an art docent. 
• Holds an initial training at the beginning of the year for docents. 
• Manages the supplies for the program within allotted budget. 
• Coordinates an art showcase as applicable. 

Awards Committee Lead

*(OPEN)

• Leads the Awards Committee. 
• Distributes and collects award nomination forms. 
• Determines award winners. 
• Facilitates awards event. 
• Manages event within allotted budget. 

Book Fair Committee Lead

*Melissa Hellstrom

*Looking for Helper/Shadow position

• Help coordinate volunteers to work Book Fair
• Arrange for cash box and monitor during the week
• Arrange for set up and take down volunteers

 

Concessions Committee Lead

*Renu Bhandari

• Coordinates concessions sales during Family Events held at school such as Movie Night or Bingo Night 
• Purchases snacks & water 
• Coordinates volunteers to staff concessions sales 
• Attends "Managing your Nonprofit PTA" class 

 

Emergency Preparedness Committee Chair

*(OPEN)

• Inventory and manage emergency supplies at the school within the allotted budget. 
• Attend LWPTSA Emergency Prep meeting. 
• Communicate to school community through newsletter as needed. 

 

FACE (Family and Community Engagement) Committee 

*Dianne Lobo

*Chauncy Faulkner

• Welcomes new families to Barton. 
• Communicates with Barton Elementary community to evaluate if PTSA is relevant and meeting the needs of the community. 
• Arranges parent meet and greets as appropriate. 
  • Two Kinder meet-ups during the summer
  • Two all school meet-ups during the summer

 

Event Chair(s)- one chair per event. 

• Leads event committee. 
• Plans and executes event within the allotted budget. 
• Coordinates event volunteers. 
  
  • Bobcat Bingo Night: Katie Cheung and Claudia Bermudez
  • Egg Drop (OPEN)
  • Family Movie Night (OPEN)
  • First Day Back to School Coffee
  • Glow Dance Party: Ray and John Renard
  • Halloween School Parade and Stations (Fall Festival) Emily Lawless
  • Ice Cream Social (Jerika Cummings)  
  • Kindergarten Cheers and Tears Coffee: Chauncy and Ray Renard
  • Pacific Science Center Van (OPEN)
  • STEM Night (OPEN)

Newsletter Committee 

*Bharathi Kalluri and  (OPEN)

• Organizes and delivers newsletter to the Barton community approximately 2x month

Reflections Art Contest Committee

*Ruchi Gupta &  (OPEN)

• Publicizes annual art contest and provides forms. 
• Collects artwork and ensures they are judged. 
• Arranges a school-level display and advances qualifying art to the council level. 

Room Parent Committee Lead

(OPEN)

• Provides room parent training in the Fall and acts as a resource throughout the year.  
• Communicates reminders to room parents of up coming events.  

School Theater Committee Lead

*Hasthi

• Coordinate all aspects of school musical with the principal. 
• 1/8/24  1/18/24

School Theater Host Family (OPEN - NEED 3 FAMILIES)

• Host family during the week for one of the theater directors

School Picture Day Committee Lead

• Coordinates all aspects of picture day with vendor and school office. 
• Coordinates volunteers for picture day.

Social Media Chair

*Jerika Cummings

• Maintain our Social Media channels
• Gather relevant local events to promote and advertise
• Follow all guidelines for what can be posted

 

Special Needs Committee Lead 

*(OPEN)

• Informs school community of special needs resources 
• Organizes special needs awareness event. 
• Arranges a family meet and greet. 

Staff Appreciation Week Committee Lead

*Emily Lawless & Jerika Cummings

• Leads the Staff Appreciation Week Committee. 
• Coordinates a fun staff appreciation week in May.
• Manages event within allotted budget. 
• Events for 24-25
  • Teacher Appreciation Luncheon 
  • Teacher Appreciation Luncheon 
  • Teacher Appreciation Cookie Party 
  • Teacher Appreciation Luncheon 
  • Teacher Appreciation Coffee Cart 
  • Staff Appreciation Week 

Vision and Hearing Screening Committee (OPEN)

• Coordinates all aspects of vision and hearing screenings day. 
• Coordinates volunteers for screenings day. 

Volunteer Database Chair

*Sam

• Chair will maintain a current report of committee chair openings/volunteer needs, post openings and recruit as needed. 
• Chair will maintain volunteer database and verify background checks.  

Webmaster 

*Chauncy Faulkner

• Oversees all aspects of the PTSA website. 
• Assists with back to school online packet. 

Yearbook Chair 

*(OPEN)

• Leads yearbook committee 
• Coordinates all aspects of compiling yearbook. 
• Communicates with vendor. 
• Advertises and facilitates sales of yearbook to school community. 
• Manages expenses within allotted budget. 

 

Fundraising Chairs 

Bobcat Fund Chair 

Kristina Spooner

• Plans, executes and promotes our back-to-school pass-the-hat fundraiser. 
• Prepares first-day packet (ready for printing by mid-June) and first-day web pages (by mid-August), coordinating with first-day committee and webmaster. 
• Attends “Managing your Nonprofit PTA” class 
• Planning during summer, first-day packets assembled early August 

Corporate Partners Chair 

[OPEN]

• Facilitates corporate matching of monetary donations and volunteer hours 
• Learns about various corporate policies, tools and timelines for matching 
• Recruits team of employees from key area companies to serve as expert advisors on their employers 
• Set up CBE PTSA as donation recipient with key companies (Microsoft, Google, etc.) and key tools (Benevity) 
• Attends “Managing your Nonprofit PTA” class 
• Planning during summer, wave of activity in September related to Bobcat Fund Drive, trickle of activity throughout rest of school year.  

Dining for Dollars Lead (Eats and Treats)

[OPEN]

• Find local restaurants to partner with for Dining for Dollars, at least 5/year, every other month
• Submit article for bulletin announcements
• Submit announcement for morning meeting by the school

 

Fun Run Committee Lead

[OPEN]

• Plans, executes and promotes our Spring fundraiser  
• Leads event committee and coordinates event volunteers 
• Attends "Managing your Nonprofit PTA" class 

Grant Writing Chair 

[OPEN]

• Identify grants that meet funding needs 
• Write and submit grants by deadlines 
• Attends "Managing your Nonprofit PTA" class 

Merchant Affiliate Chair 

[OPEN]

• Sets up and maintains CBE PTSA accounts with merchant partners such as: 
•  Amazon Associates, Everything Party, Primary.com, PCC Scrip Card, Bartell Drugs, Red Robin, Amazon Smile, Kellogg’s Family Rewards, Box Tops, Fred Meyer Community Rewards, etc. 
• Promotes usage of merchant partners among parents, students and school community 
• Links teacher wish lists and school supply lists to Amazon Associates account 
• Coordinates school-wide box tops collection 2 times per year 
• Attends "Managing your Nonprofit PTA" class 

School Pool Chair 

*Lauren Potter

• Plans, executes and promotes Walk to School day in early October in conjunction with Redmond School Pool 
• Finds ways to maximize the number of completed post cards returned to Redmond 
• Attends "Managing your Nonprofit PTA" class 
• Planning during summer, promotion mid to late September, event is usually first week of October

Spirit Wear Chair 

*Crystal Eney 

• Designs and selects a vendor to produce spirit wear. 
• Coordinates spirit wear sales 1-2 times per year. 
• Attends "Managing your Nonprofit PTA" class 
• Planning during summer, first sale to coincide with back-to-school activities (mid-August)